BCLA/CLA Student Chapter Association at UBC
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BCLA/CLA Student Chapter Minutes

Tuesday, November 22, 2011
Irving K. Barber Learning Centre, Trail Room
12:00-1:00pm

In attendance: Anna Babluck, Rachel Balko,  Jamie Fong, Dana Horrocks, Shawna Kristin, Julia McKnight, Nick Josten, Judi Saltman: Faculty Liason.

Regrets: Cynthia Ng, Ellen Wu, Fiona Chiu.

1) Welcome and Introduction to BCLA/CLA.
-Anna chairs

2) Approval of Previous Minutes (October 27th, 2011)
-Rachel motions to approve, Anna seconds.

3) Approval of Previous Agenda
-Rachel motions to approve, Judi seconds.

4) BCLA Report (Anna reporting for Fiona Chiu)
-Marjorie Mitchell talk  (Nov. 16^th) was very successful with 14 people in attendance.
-Fiona attended the BCLA board meeting on Nov. 14^th and said that it is a great place to network and meet librarians.
-Judi also shared that the BCLA conference in the Spring is an excellent opportunity to connect to professionals in the field.
-BCLA is offering a professional experience to have a student  update and redesign their web-based journal “The Browser”
-The BCLA representative position is open for next year.

5) CLA Report (Shawna)
-Shawna shared the Directed Studies course to be coordinated by Eric Meyers to develop the CLASC network founded by Ellen, Kay and Judi.

6) Communications and Website Report (Anna)
- The website has been updated to include the names of past members serving in executive positions so they remain “searchable” and linked to BCLA/CLA.
-Anna asked members to please look at the Year in Review document and that any executives finishing this term need to sign off on their respective pieces.
-Google documents has also been added to access all documents.

7) ALPS Report (Anna reporting for Cynthia)
-There will be an ALPS meeting on December 6^th at the SFU Harbour Centre. It will be webcast and archived for those unable to attend.


8) YAACS Report (Rachel)
-A last lit circle was talked about, but no date decided. There will definitely be more planned in the new year.
-Red Cedar Awards Board is looking for a treasurer. This is an executive position and the board is made up of librarians and heads of libraries. There are also smaller volunteer opportunities available like writing content for the website and sorting books.
-When Ellen leaves in December there will be  a YAACS Co-Representative position open.
-Discussed plans for a Salon Style event in the Spring and the responsibilities involved with being a YAACS representative.

9) Treasurer Report (Anna reporting for Cynthia)
-We have $150 in our account.
-A new print card to be stored in the BCLA/CLA binder was proposed.

 10) Tour Coordinators

-Dana and Julia are planning a tour of the new City Centre Library in Surrey in January.

11) Old Business

-Nov. 9^th Colloquia “sponsored by” BCLA/CLA was a success.  Easy to set-up/take down and fun to be involved. There was discussion around continuing to be involved and exploring the sponsor role.

 12) New Business

Positions still open:
ALPS Representative
BCLA Representative
YAACS Representative

-It was decided that elections for these positions would be help in January after having a chance to attract new members from the incoming January cohort.

-Dana and Julia volunteered to attend the LASSA orientation and promote BCLA/CLA- possibly with info-cards and cookies. Also discussed making an announcement in a core class in January to remind new cohort about upcoming meeting.

Fundraising:
-Members brought up the question of whether we really need  to raise funds. Based on current funds, plus $50 we receive from LASSA annually it seems like BCLA/CLA is fine for this year. Judi shared that she had made a donation last year, meaning that looking at last year's finances might be misleading.

-Bakesales were confirmed as the best/easiest way to raise funds.