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BCLA/CLA Student Chapter Association at UBC | |||||||
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BCLA/CLA Student Chapter Minutes
Thursday, November 12, 2008
Irving K. Barber Learning Centre, Room 491
1:00-2:00pm
In Attendance: Tania, Alice, Andrea, Caroline, Jeannine
Regrets: Katie, Karen, Mê-Linh, Beth, Tara, Cailin, Shannon
1. Welcome
2. Approval of previous minutes (October 7, 2008)
- Andrea moves to approve minutes, Tania seconds.
3. Approval of agenda
Discussion of the YAACS pub night locations was added to the agenda
- Caroline moves to approve revised agenda, Jeannine seconds.
4. CLA report (Mê-Linh)
- Sent in via e-mail. Nothing new to report.
5. BCLA report (Karen)
- BCLA student membership now free for second-year students.
- Mê-Linh will be attending December BCLA board meeting in Karen’s place.
-Slais student Sarah Perrin won the contest to name the BCLA publication. New name: the BCLA Browser.
6. Communications and Website Report (Tania)
- Posted September meeting minutes. Will now post October meeting minutes.
- Will post notice about the second year free membership.
- Plans to step down in January as she cannot give full attention to the position.
- Andrea: January is a good time to recruit new intake. Can shadow and there can be overlap.
- Will be at orientation. Can stand up to recruit for BCLA if needed.
7. Treasurer report (Beth)
- Beth absent (had a baby). Will return in January.
- Mê-Linh e-mailed to say Abi received our check from Mary Grenier and will deposit it.
8. Mentorship reports (Andrea & Katie)
- Katie absent.
- Still matching people.
-Caroline: can we get statistics on how many people have been matched?
- Will meet soon and start planning pub night.
- Presented three logos and received feedback:
-Tania: likes the simplicity. Heads instead of speaking bubbles?
-Caroline: add people into the logo with speech bubbles?
-Andrea: once the logo is decided, they will make business cards.
- Interested in recruiting additional help for mentorship program from January intake.
9. Tour Report (Caroline)
- Andrea and Caroline only SLAIS students to attend the tour of the West Vancouver Memorial Library, along with one SLAIS graduate.
-Opened up the tour to Langara students and got a very good response.
-Attributes low attendance to being late in the term and will not do tours after February next term.
-Would like someone else to help with tour coordination for next term who could always be present and pass around a thank you card.
-Has not decided on next tours.
-Tania: would be great to tour new VPL branches when they open.
10. Old business
-Becoming our own club under AMS:
- In process. AMS will let Mê-Linh know what the next step is.
- Mentorship budget.
-Andrea: Nothing new to report.
11. New business
-Positions that will need to be filled:
Communications (ask Tania)
Tour coordinator (co-coordinator since Caroline may be on co-op)
Mentorship (an additional person)
-Executive members: please send a message to the rest of the executive board with date you are graduating/leaving.
-Preparation of material for January students
-Someone gives the BCLA/CLA talk at orientation. Mê-Linh already agreed to do this.
-Andrea will go and talk about mentorship program. Would like something to hand out.
-Andrea: could we make something with one side mentorship, one side BCLA/CLA group?
-Tania: please send original flier with what you want to add.
-Andrea: one double-sided sheet with:
-student group information.
-why join (generally)
-mentorship.
-Club orientation date: Friday of first week. Tania will look up orientation date and e-mail it out.
-YAACS: location of joint pub night in January
-Something on Commercial Drive
-Caroline: between Broadway and 12th. Toby’s?
-Tania: The Charlatan. Bottom area good for our purposes. Small.
11. Next meeting
-In January right after first meeting of the core.
-Lunch on Tuesday or Wednesday first week of January.
-Karen will decide date of next meeting.
12. Meeting adjourned