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BCLA/CLA Student Chapter Association at UBC | |||||||
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BCLA/CLA Student Chapter Minutes
Tuesday, October 7, 2008
Irving K. Barber Learning Centre, Room 491
11:00-12:00pm
In Attendance : Mê-Linh, Andrea, Cailin, Tara, Jeannine, Caroline, Beth, Alice, Shannon
Regrets: Katie, Karen, Tania
1. Welcome
2. Approval of previous minutes (September 10, 2008)
- Mê-Linh moves to approve minutes, Andrea seconds.
3. Approval of agenda
- Caroline moves to approve agenda, Jeannine seconds.
4. CLA report (Mê-Linh)
- Ken Roberts talk: great turnout.
-Talked for one hour about organizational culture, where libraries are headed, benefits of joining an organization.
-CLA sent door prizes: hats, coffee mugs, student kits, and free two year membership was given away.
5. BCLA report (Karen)
- Karen absent, but e-mailed in report.
-Attended BCLA board meeting September 19 th .
- BCLA accepted request to give 2 nd year SLAIS students a free BCLA membership (retroactive to September. Refunds given to students already signed up).
- Should send “thank you” letter to BCLA for this.
-Michelle Mallette sent out e-mail to BCLA listserv seeking professional mentors.
- Mê-Linh will attend BCLA board meeting in December in Karen's place.
-New BCLA executive director (Alaine Wilson) can speak at SLAIS. Should we plan a small event? Have her as guest at November meeting?
6. Communications and Website Report (Tania)
- Tania absent.
-E-mailed ahead to say nothing new to report.
7. Treasurer report (Beth)
-Printed out AMS budget and changed their name to our name. There are fields that don't concern us, but would be compatible with AMS.
-Caroline motions to accept this as a way to do club budget, Andrea seconds.
-$50 for refreshments for Ken Roberts talk.
-Mê-Linh: only needed $25 for the talk, so we have extra $25.
-Mary Grenier—letting Anny know that as soon as school gets $200, she will send Abi the money.
8. Mentorship reports (Andrea & Katie)
- Katie absent.
-Lots of responses to mentor requests. More mentors than student mentorship requests.
-Working on matching students and mentors.
-Potential logo design for business cards. Feedback given:
-Andrea: “IP” term confusing for people.
-Tara: Arrows look like a “C,” like Conservative Party logo.
-Andrea: Just a draft, need to work on it more.
- Katie fully up to speed with mentorship business. Doing a great job.
-Goals for Mentorship program: develop logo by end of October, business cards made by November, mentorship event January 2009, survey monkey geared to students near end of year to get feedback.
-Met with Michelle Mallette—mentorship liason.
-Got great event ideas.
-handing out cards to graduates.
-“clothesline” of students wanting mentors at graduation. Let professionals pick.
-Michelle sent out an e-mail on the alumni listserv—very effective.
9. Tour Report (Caroline)
- Met with Tara (old tour coordinator). Got list of everywhere club has gone in last two years.
-1 st tour: West Vancouver Memorial Library, October 30 th @ 10AM (Thursday).
-Club had previously agreed Thursday mornings were good time for tours.
-Andrea: switch up day and time. Give more students chance to attend.
-Cailin & Andrea: Thursday afternoons, after 2, good time for tours.
-Will do one tour a month (no tour in December).
-Open to suggestions. Difficult to choose tours not already done in 501.
-Possibility of arranging joint tours of special libraries with SLA student chapter.
11. Old business
Becoming our own club under AMS:
- Mê-Linh: Met with AMS club and gave reasons why we want to separate from LASSA.
-Need to have a minimum of three executives and ten active members in first year as new club. Second year need five executives (one must be Sustainability Coordinator) and ten active members.
-Would submit three names as executive and rest of executives as “active members.”
-Just get people to sign their name and people who attend a tour.
-Need to write up constitution and give five minute presentation to AMS.
-Would need to charge membership fees (minimum $1).
-LASSA willing to help with membership fees.
-Would need to prove we are open to letting undergraduates in. Hold an event like: “What is librarianship?”
YAACS representative:
-Andrea: Going to YAACS meeting. Create YAACS/rotating rep position?
-Make YAACS reporting part of regular agenda?
-Caroline motions, Shannon seconds.
Mentorship business cards:
-Andrea: Should we put in money for business cards? $40 will get a big stack.
-No personal names on card. Group name and e-mail address so everyone could use it. Black and white basic card.
-Beth motions to budget $40 for business cards, Caroline seconds.
YAACS-SLAIS pub night in January:
-Andrea: Do it towards beginning of January. Get new students matched right away. Suggestions?
-Caroline: Good place between 12 th & Broadway and Commercial.
- Mê-Linh: Steamers downtown is bigger and convenient.
-May need to make reservations and get RSVPs.
-Janet Mumford interested.
-Good way to hook people into Children's Services.
-Shannon with contact MACL students—might be interested.
Clothesline at graduation/alum events for mentorship matching—good idea?
-Shannon: worth the time if okay on mentors right now?
-Caroline: May be worth trying to do for new grad event in April.
-Andrea: Revisit this in January.
Is there a BCLA/CLA bulletin board?
-Caroline: no. Good to get one.
-Andrea: will send out e-mail to Tania about bulletin board.
13. Next meeting
-Tuesday October 28 th at 11 AM.
14. Meeting adjourned