BCLA/CLA
Student Chapter Meeting
Date: January 11th, 2005
In Attendance:
Janine Jevne, Hope Power, Anna Chabada, Kelly Woods, Deb Thomas, Jenna Thomson,
Caitlin Fralick, Christine Wallace, Tara Stephens, Celia Brinkerhoff
Regrets: Camille
Callison, Kristy Hennings
Meeting called to
order: 12:15pm
1. Call to order: 12:15pm
2.
Minutes Adopted
3.
Additions to the Agenda
o
Request for an annual grant from BCLA.
4.
Mentorship (Anna, Kelly, Deb)
o
$184 is outstanding from the mentorship party.
o
LASSA has put forth a grant application for the money, and Kristie will
attend the GSS meeting to speak on our behalf.
o
If the money is not received another bake sale will be held.
o
A copy of the bill from the GSS has been added to the binder.
o
Repayment of individual expenses can be done through LASSA and the
AMS. Jenna will put a copy of the
form in the binder.
o
Mentorship group met on January 10th and decided that Kelly
will act as mentee coordinator, and Deb as mentor coordinator.
o
Recruitment will start immediately with matching occurring in
mid-February.
o
Recruitment of new mentorship coordinators will be discussed at the
February meeting.
5.
Tours (Celia)
o
Celia will canvass the new intake and listserve for tour ideas.
o
Possibilities include: Richmond (Ironwood and Cambie), repeat of fall
tours to Seattle, UBC Processing Centre, UBC Rare Books, and UBC Music Library.
o
Celia will talk to Richard Hopkins and SLA to ensure there is no overlap
between tours.
6.
Website (Christine)
o
The CLA has to linked our website.
Hope reported that the BCLA will also link to our site.
o
The site has been updated and includes a general update line on the
Events and Tours pages.
o
Please send tour and event info to Christine (in Word format) before
announcing them on the listserve.
o
Christine is working with LASSA and SLA to make pages more accessible to
students.
o
It was decided that the mentorship email would remain a Yahoo
account. The account will remain
subscribed to the BCLA listserve, allowing the mentorship group to send emails
to the list.
7.
Finances (In CamilleŐs absence)
o
We have $125.19, but potentially owe the GSS $184.
o
Refreshments are required for CLA event.
o
Leftover cups/napkins/etc will be kept at SLAIS for future events.
o
Janine will canvas Blue Chip cookies and other food services outlets for
free day-olds.
o
Deb will request a $200 annual grant from the BCLA.
8.
BCLA Events (Hope)
o
The YACs presentation has not been confirmed.
o
Maureen Woods will be holding an info session about the new strategic
plan for libraries. The session is
on Feb. 7th from 12:15-1:15 in TEF320.
9.
560 Presentation (Janine)
o
Tuesday, January 18th, 11:30-Noon, FNS 40.
o
Janine, Kelly, Anna, Celia, Hope, Tara, and Caitlin will attend.
10.
CLA
Presentation (Janine)
o
Don Butcher and Steven Abrams will present on Jan. 14th from
12:15-1:15 in TEF320.
o
Janine will suggest the following topics for discussion: professional
development, advocacy, intellectual freedom, copyright, scholarships.
o
Janine will ask the AMS and bookstore for free/discounted UBC mugs for
gifts.
o
A draw will be offered to entice students to attend.
o
Hope offered to help set up the event and Deb and Anna will handle
clean-up.
o
Janine will ask alumni group members if they can attend the lunch with
the CLA members and Edie.
11.
SLAIS
Print Calendar (Janine)
o
Janine reported that the print calendar in the Lab 2 windows was
originally intended as a way to ensure multiple groups were not meeting at the
same time, but has become extra work for Debra Lem.
o
As events are supposed to appear on the online calendar, which is
updated by Debra, the print calendar is potentially redundant.
o
Janine will send an email to the listserve. Unless there is an outcry the calendar will not be
maintained.
o
BCLA/CLA notices can be posted on the BCLA board.
12.
Chapter Emails
o
Member emails were confirmed.
o
As personal emails are not required on the BCLA/CLA Student Chapter
sheet, Christine will look at minimizing the information and fitting it on a
business card.
o
Kelly will send out website link to the core-list after the presentation
to RichardŐs class.
13.
Future
Meeting Dates
o
Meetings will alternate between the second Wednesday and Friday of every
month.
Next meeting will be held on Wednesday, February 9th. Hope will chair
Meeting adjourned at 1:15.