BCLA/CLA UBC Student Chapter: Contacts

Contacts

Contact Us

To find out more about the BCLA/CLA Student Chapter at UBC or if you have any suggestions for events, feel free to corner one of us at SLAIS or contact us at bcla.cla.ubc@gmail.com.

BCLA Representative: Fiona Chiu

CLA Representative: Julia McKnight

Communications Officer / Webmaster: Anna Babluck

Secretary: Dana Horrocks

Tour Coordinators: Dana Horrocks and Julia McKnight

Treasurer: Jamie Fong

ALPS Representative: Nick Josten and Ebony Magnus

YAACS Representatives: Rachel Balko and Elizabeth Bell

Members at Large: Jessica Gillis, Courtney Novotny

Faculty Liaison: Judith Saltman

Position Responsibilities

Shared Chapter Member Responsibilities

Attend student chapter meetings
Develop agendas, book meeting rooms and chair Student Chapter meetings on a rotating basis

BCLA Representative

Become a member of BCLA
Attend BCLA Board Meetings as a non-voting member
Advocate for student needs and involvement within BCLA
Subscribe to the BCLA listserv and forward appropriate emails to the SLAIS-student body
Organize the visit to the LASSA Orientation and/or the LIBR 501 class every September and January to promote interest in the BCLA/CLA Student Chapter
Organize at least one BCLA-related event per term at SLAIS (this can be in partnership with student representatives or BCLA sections, committees or interest groups)
Write a year-end report of the year's BCLA-related activities for the Student Chapter binder
Submit short articles about the Student Chapter's activities to BCLA for publication in an issue of the BCLA Browser, to LASSA for publication in Overdue, and to the Communications Officer/Webmaster for posting on the Student Chapter website

CLA Representative

Become a member of CLA
Maintain email contact with the CLA office in Ottawa
Subscribe to the CLA listserv and forward appropriate emails to the SLAIS student body
Stay apprised and inform Student Chapter members of opportunities for student involvement with CLA (ie CACUL grant application)
Write a year-end report of the year's CLA-related activities for the Student Chapter binder

Communications Officer / Webmaster

Check the organization's Gmail account and forward appropriate emails to chapter members
Write, edit and help design special announcements, brochures, and information packets. In conjunction with Student Chapter events coordinators (i.e.: Tours Coordinator, Mentorship Team, BCLA and CLA Representatives), provides related events content for Student Chapter website
Work with other Student Chapter executive members to develop or provide information in support of BCLA/CLA Student Chapter communication and promotional activities
Assist in communication and promotion of Association positions, interests and events to the student body and BCLA/CLA student members
Make recommendations regarding content and/or design of website and add new features (ie. forms) as appropriate
Update Student Chapter website with upcoming events and meeting dates
Post meeting minutes after they have been approved at a regular meeting

Tour Co-ordinator

Canvas student chapter members for interests and ideas for tours
Publicize tours to students via the SLAIS listserv
Send details about tours to the Communications Officer/Webmaster for posting on website
Initiate contact and liaise with tour facilitator at host institution
Arrange thank you cards and small gifts for tour facilitators
Write a year-end report on the year's tours for the Student Chapter binder

Treasurer

Administer and safeguard Student Chapter funding
Keep detailed records of all expenses, transactions, donations, etc.
Submit expense receipts to LASSA Treasurer for reimbursement from AMS
Communicate with LASSA Treasurer regarding state of BCLA/CLA Student Chapter funds
Prepare a detailed year-end report of the BCLA/CLA Student Chapter financial situation for the Student Chapter binder

Secretary

Take minutes and distribute in a timely manner to chapter members
Send minutes to the Communications Officer/Webmaster for posting after they have been approved at a regular meeting
Update and maintain the Student Chapter binder, ensuring in April that all year-end reports have been added to the binder

Note Regarding Affiliated Positions

The BCLA/CLA Student Chapter invites students who are involved in sections, committees, and interest groups (SCIGs) of BCLA and CLA to attend Student Chapter meetings, report to the executive, distribute information about SCIG activities through the Student Chapter, and work with the executive on events and activities. The BCLA/CLA Student Chapter is not requried to recruit student representatives for these SCIGs but may assist with this task if a special request is made and if there is interest among the executive to provide this recruitment assistance.