UBC iSchool
UBC iSchoolHow to Applyischool on Facebookischool on Twitter
Did You Know?
SLAIS Faculty have won three UBC Killam Teaching Prizes!

ARST 587: Preservation – Course Syllabus (3)

Program: Master of Library and Information Studies
Year: Winter session 2011-2012, Term 1
Course Schedule: Mondays, 8.00 am to 10.50 am
Location: I.K. Barber Learning Centre, Rm. 260
Instructor: Professor Rosaleen Hill
Office location: Adjunct Office - Mail pick-up only, no campus office hours
Office phone: 604.709.9263
Office hours: via email; meeting by request
E-mail address: rosaleenhill@gmail.com
Course website address:
Vista Online Learning System: http://www.elearning.ubc.ca/lms/login-to-vista/

Course Goal: The goal of this course is to provide an understanding of the requirements and methods for preserving material in libraries and archives.

Course Objectives:
On completion of this course, students should be able to:

  • Make planning and policy decisions regarding preservation of holdings
  • Identify the structure and major deterioration causes of common materials
  • Describe current practices and techniques used to treat such deterioration
  • Demonstrate familiarity with information resources about preservation

Course Topics:

  • Historical overview of preservation and preservation management
  • Conservation ethics
  • Composition and degradation of common library and archival materials
  • Integrated pest management
  • Reformatting
  • Strategies for environmental control
  • Photograph identification and storage strategies
  • Machine-readable media
  • Emergency preparedness

Co-rerequisites: ARST/LIBR 500, ARST 510, ARST 516

Format of the course: One three-hour class per week, comprising lectures, discussions, demonstrations and hands-on exercises.

Required and Recommended Reading:

Required Textbook:

  • Ritzenthaler, Mary Lynn. 2010. Preserving Archives and Manuscripts. (2nd Ed.). Chicago: Society of American Archivists.

Week 1 (12 September): Preservation Introduction, Ethics and Assessment

  • Ritzenthaler, Mary Lynn. 2010. Preserving Archives and Manuscripts. (Chapter 1 and 2: p. 1-41; Chapter 10: 331 - 340).


Week 2 (19 September):

  • Tour of the City of Vancouver Archives, 1050 Chestnut Street. Required
  • Ritzenthaler, Mary Lynn. 2010. Preserving Archives and Manuscripts. (Chapter 6: p. 153 – 206).


Week 3 and 4 (26 September/3 October):

Paper History, Composition and Deterioration

  • Ritzenthaler, Mary Lynn. 2010. Preserving Archives and Manuscripts. (Chapter 3: p 43 – 87).
  • Wilson, William K. 1995. Environmental Guidelines for the Storage of Paper Records. NISO TR-01.




  • Florian, Mary-Lou. 1997. Heritage Eaters: Insects and Fungi in Heritage Collections. London:, James and James.
  • Florian, Mary-Lou. 2002. Fungal Facts: Solving Fungal Problems in Heritage Collections. London: Archetype Publications.
  • Harmon, James D. 1993. Integrated Pest Management in Museum, Library and Archival Facilities, Indianapolis: Harmon Pest Management. (Thorough description of all aspects of a program; does include pesticide fumigation, but not as the primary control method).

Week 5 (Thanksgiving) Class Cancelled

Week 6 (17 October): Environmental Standards



  • Thomson, Garry. 1986. The Museum Environment, 2nd ed. Butterworths.
  • Wagner, Sarah, S. 2007. “Cold Storage Options: Costs and Implementation Issues”. Topics in Photographic Preservation Volume 12, Photograph Materials Group, American Institute for Conservation.
  • Wilstead, Thomas, P. 2007. Planning New and Remodeled Archival Facilities. Chicago: Society of American Archivists. (Chapters 6-8; pg. 69 – 111).

Week 7 (24 October) Class Cancelled – Self-directed Readings

Week 8 and 9 (31 October/7 November) Photographic Media


  • Ritzenthaler, Mary Lynn and Diane Vogt-O’Conner. 2006. Photographs Archival Care and Management. Chicago: Society of American Archivists. Ch. 7 Preservation (p.207-255) and Ch. 8 Integrating Preservation and Archival Procedures (p. 257-270).


  • Baldwin, Gordon, Looking at Photographs: A Guide to Technical Terms, J. Paul Getty Museum, 1991.
  • Lavédrine, Betrand. 2009. Photographs of the Past Process and Preservation. Getty Conservation Institute.
  • Reilly, James. 1986. Care and Identification of 19th Century Photographic Prints, Kodak Publication #G-2S, Eastman Kodak.
  • Reilly, James. 1996. IPI Storage Guide for Acetate Film. Rochester, NY: Image Permanence Institute.
  • Reilly, James, M. 1998. Storage Guide for Color Photographic Materials. Rochester, NY: University of the State of New York and the Image Permanence Institute.
  • Weaver, Gawain. 2008. A Guide to Fiber-Base Gelatin Silver Print Condition and Deterioration. George Eastman House Advanced Residency Program in Photograph Conservation. www.arp-geh.org//indexsep.aspx?nodeidp=395
  • Wilhelm, Henry. 1993. The Permanence and Care of Color Photographs. Grinnell, Iowa: Preservation Publishing. (The section on frost-free refrigerators is no longer supported by Wilhelm.)

Motion Pictures


Week 10 (14 November): Machine Readable Media



  • Casey, Mike. 2008. Field. Format Characteristics and Preservation Problems. Field Audio Collection Evaluation Tool (FACET).
  • McWilliams, Jerry. 1979. The Preservation and Restoration of Sound Recordings. Nashville: American Association for State and Local History.
  • Kenney, Anne R., and Rieger, Oya Y., editors and principal authors. 2000. Moving Theory Into Practice : Digital Imaging for Libraries and Archives. Research Libraries Group.
  • The NINCH Guide to Good Practice in the Digital Representation and Management of Cultural Heritage Materials.
  • Maxine K. Sitts, ed. 2000. Handbook for Digital Projects: A Management Tool for Preservation and Access, first edition. Andover, Massachusetts: Northeast Document Conservation Center.

Week 11 (21 November): Reformatting



  • Elkington, Nancy E. (Editor) 1994. RLG Archives Microfilming Manual. Mountain View, Ca.: Research Libraries Group.
  • Puglia, S et al. 2004. Technical Guidelines for Digitizing Archival Materials for Electronic Access: Creation of Production Master Files – Raster Images.

Week 12 (28 November): Emergency Planning


  • Ritzenthaler, Mary Lynn. 2010. Preserving Archives and Manuscripts. Chapter 8: p. 252 – 263; 292 - 299).
  • Walsh, Betty. 2003. Salvage Operations for Water Damaged Archival Collections: A Second Glance.


  • Anon. 1993. A Primer on Disaster Preparedness, Management and Response: Paper-Based Materials. (An overview of selected reprints issued by Smithsonian Institution, National Archives and Records Administration, Library of Congress, and National Park Service).
  • Wellheiser, Johanna and Jude Scott. 2002. An Ounce of Prevention. Lanham, Maryland: Scarecrow Press.


Course Assignments, Due dates and Weight in relation to final course mark:


Due Date


Term paper (2000 words)
Must be submitted in both digital file format (doc or docx) and
hard copy paper format

7 November 2011


Case study project: information provided by instructor.
Must be submitted in both digital file format (doc or docx) and
hard copy paper format.

21 November 2011



Course Schedule



Assignment Due

12 Sept

Preservation Introduction, Ethics and Assessment


19 Sept

Conservation Site Visit:
City of Vancouver Archives, 1150 Chestnut Street


26 Sept

Paper: composition, identification and deterioration. Condition report.


3 Oct

Paper Analysis: acidity, deacidification, paper permanence.


10 Oct

Class Cancelled - Thanksgiving

17 Oct

Environment: standards, types of monitoring equipment.


24 Oct

Class Cancelled: Self directed readings

31 Oct

Photographs: composition, identification, storage; handling.

7 Nov

Photographs: composition, identification, storage; handling cont’d; Motion picture film

 Term Paper – 2000 words

14 Nov

Machine readable records: audio, video, computer

21 Nov

Reformatting: microfilm, scanning, etc.

 Case Study Project

28 Nov 

Emergency Planning



Attendance: The calendar states: “Regular attendance is expected of students in all their classes (including lectures, laboratories, tutorials, seminars, etc.). Students who neglect their academic work and assignments may be excluded from the final examinations. Students who are unavoidably absent because of illness or disability should report to their instructors on return to classes.”

Evaluation: All assignments will be marked using the evaluative criteria given on the SLAIS web site.

Written & Spoken English Requirement: Written and spoken work may receive a lower mark if it is, in the opinion of the instructor, deficient in English.

Access & Diversity: Access & Diversity works with the University to create an inclusive living and learning environment in which all students can thrive. The University accommodates students with disabilities who have registered with the Access and Diversity unit: [http://www.students.ubc.ca/access/drc.cfm]. You must register with the Disability Resource Centre to be granted special accommodations for any on-going conditions.

Religious Accommodation: The University accommodates students whose religious obligations conflict with attendance, submitting assignments, or completing scheduled tests and examinations. Please let your instructor know in advance, preferably in the first week of class, if you will require any accommodation on these grounds. Students who plan to be absent for varsity athletics, family obligations, or other similar commitments, cannot assume they will be accommodated, and should discuss their commitments with the instructor before the course drop date. UBC policy on Religious Holidays: http://www.universitycounsel.ubc.ca/policies/policy65.pdf .

Academic Integrity

The Faculty of Arts considers plagiarism to be the most serious academic offence that a student can commit. Regardless of whether or not it was committed intentionally, plagiarism has serious academic consequences and can result in expulsion from the university. Plagiarism involves the improper use of somebody else's words or ideas in one's work.
It is your responsibility to make sure you fully understand what plagiarism is. Many students who think they understand plagiarism do in fact commit what UBC calls "reckless plagiarism." Below is an excerpt on reckless plagiarism from UBC Faculty of Arts' leaflet, "Plagiarism Avoided: Taking Responsibility for Your Work," (http://www.arts.ubc.ca/arts-students/plagiarism-avoided.html).
"The bulk of plagiarism falls into this category. Reckless plagiarism is often the result of careless research, poor time management, and a lack of confidence in your own ability to think critically. Examples of reckless plagiarism include:

  • Taking phrases, sentences, paragraphs, or statistical findings from a variety of sources and piecing them together into an essay (piecemeal plagiarism);
  • Taking the words of another author and failing to note clearly that they are not your own. In other words, you have not put a direct quotation within quotation marks;
  • Using statistical findings without acknowledging your source;
  • Taking another author's idea, without your own critical analysis, and failing to acknowledge that this idea is not yours;
  • Paraphrasing (i.e. rewording or rearranging words so that your work resembles, but does not copy, the original) without acknowledging your source;
  • Using footnotes or material quoted in other sources as if they were the results of your own research; and
  • Submitting a piece of work with inaccurate text references, sloppy footnotes, or incomplete source (bibliographic) information."

Bear in mind that this is only one example of the different forms of plagiarism. Before preparing for their written assignments, students are strongly encouraged to familiarize themselves with the following sources on plagiarism: the Faculty of Art's online booklet on plagiarism at http://www.arts.ubc.ca/arts-students/plagiarism-avoided.html, the discussion of Academic Integrity on http://www.arts.ubc.ca/faculty-amp-staff/resources/academic-integrity.html, and the library's resources at http://learningcommons.ubc.ca/get-study-help/academic-integrity/#Research. This website includes helpful tutorials on how to avoid plagiarism.
If after reading these materials you still are unsure about how to properly use sources in your work, please ask me for clarification.
Students are held responsible for knowing and following all University regulations regarding academic dishonesty. If a student does not know how to properly cite a source or what constitutes proper use of a source it is the student's personal responsibility to obtain the needed information and to apply it within University guidelines and policies. If evidence of academic dishonesty is found in a course assignment, previously submitted work in this course may be reviewed for possible academic dishonesty and grades modified as appropriate. UBC policy requires that all suspected cases of academic dishonesty must be forwarded to the Dean for possible action.


content to be added

a place of mind, The Univeristy of British Columbia

School of Library, Archival and Information Studies

Irving K. Barber Learning Centre
470 – 1961 East Mall
Vancouver BC Canada V6T 1Z1
Tel: 604-822-2404

Emergency Procedures | Accessibility | Contact UBC | © Copyright The University of British Columbia