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ARST 556E: Topics in Archival Automation: Records Systems in the Digital Environment -- COURSE DESCRIPTION (3)


PRE-REQUISITES : ARST 500, ARST 510, ARST 515, ARST 516, ARST 520, ARST 540, ARST 573, ARST 587 for students in the Joint or stand-alone MAS program.  LIBR 500, LIBR 501, LIBR 502, LIBR 503 and either ARST 516 or LIBR 516 for students in the stand-alone MLIS program.

GOAL : The goal of the course is to provide students with a clear conceptual framework and a sound methodology for analyzing, developing and evaluating digital records system, referring to the main national and international standards, best practices and projects relevant in this area.

OBJECTIVES
Upon completion of the course, students will:

  • have reached a deeper understanding of the main theoretical concepts about record-creation, record-making and record-preservation in the context of a digital environment
  • have gained an increased awareness of the risks to records posed by the digital environment
  • have gained a more robust  ability in handling models and methodologies related to the design of records systems
  • be able to analyze, evaluate and compare digital record-making, recordkeeping and records preservation systems
  • be able to define a roadmap for designing and developing a record-making, a recordkeeping and a record preservation system
  • be familiar with recent and current standards, research and literature on electronic record management systems (ERMS)
  • be able to discuss and demonstrate understanding of the course topics listed below.

TOPICS

  • Records, organizations and records management: principles to respect in the digital environment
  • Functional requirements for electronic records management systems (ERMS)

Among others issues, this topic will address:

    • the role of the digital signature as an authenticity tool
    • the role of classification as an identification, organization, authentication and retrieval tool in the digital environment
    • managing specific types of digital records (e.g. e-mail, databases) within EDMS
  • Models and methodologies for managing electronic records throughout their life cycle
  • Metadata for managing electronic records throughout their life cycle
  • National and international standard impacting on electronic records management
  • Relevant projects and best practices in managing electronic records