School of Library, Archival and Information Studies

FACULTY MEETING MINUTES
September 26, 2003

Present: Ann Curry, Martin Dowding, Richard Hopkins, Rick Kopak, Heather MacNeil, Edie Rasmussen (Chair), Mary Sue Stephenson, Jan Turner, Dale Yamaura (recorder).
Regrets: Luciana Duranti, Terry Eastwood, Ken Haycock, Christine Marton
On Leave: Judi Saltman.

Director’s Report

Faculty Recruitment
The faculty search committee has been appointed: Luciana Duranti and Ken Haycock will co-chair, and Terry Eastwood and Martin Dowding will also serve. LASSA will provide the name of a Joint Degree student member. Associate Dean Peter Ward has been appointed to mentor the search committee. It is expected that he will only attend the first meeting and deliberations.

Meetings with Faculty
ER will meet with individual faculty to discuss goals and objectives as well as areas of concern. Faculty should be prepared to discuss what they expect to do from the beginning of the academic year. This will help to ensure that we have the same goals and to ensure that time is used efficiently, especially for tenure faculty.

Annual Report
It is expected that the SLAIS annual report will contain more news articles, especially student and faculty accomplishments. ER and TE will coordinate. Please send items for the annual report to ER.

Visits and Colloquia
Debra Lem will maintain a Calendar of Events on the SLAIS website.

United Way
ER encourages all to contribute if possible.

Committee Membership
It was agreed that the current SLAIS committee structure remain. The PhD chair will join the Leadership Committee. It was agreed that Faculty Development and External Relations form two committees, one to deal with faculty issues and the other community relations. It was agree that the Community Relations committee could make use of an alumni member, emeritus faculty and a LASSA representative. Please advise ER if you have a preference for a particular committee. ER will circulate committee lists shortly.

Faculty of Graduate Studies -- Faculty Membership
Faculty of Graduate Studies has requested an updated list of members of Graduate Studies. The Graduate Studies Policy Committee will bring membership criteria to an upcoming meeting of Graduate Council. It was agreed that the list for submission for the interim period include those with professorial rank with interest in research.

AC reported that Dean Granot confirms there are no required guaranteed funding packages for 2003 and September 2004. These will not be funded retroactively, and may be in place for 2005.
The Faculty of Graduate Studies Policy Committee has clarified that a graduate student must not work more than 12 hours per week at UBC. However, work outside of UBC is not considered. Faculty of Graduate Studies will implement an annual report form to collect reports of publications and conferences attended. The annual report form will be optional for graduate students.

New curriculum change forms and guidelines are available on Graduate Studies’ website.
Students transferring from another institution are provided with the PhD tuition award for four years total. For example, if transferring with two completed years in the PhD program, the student would be eligible for the remaining two years at UBC.
International applicants to UBC Faculty of Graduate Studies will be assessed an increased application fee of $150 Canadian. The departmental portion will remain the same.

Visiting Scholars -- Policy/Application
It was agreed that we need to clearly identify when accepting non-funded visiting scholars whether we will offer space or not. It was agreed that applicants for non-SLAIS funded visiting scholars will be required to submit a proposal of contributions they might make to the School. An interview by conference call will also be required. It was suggested for the next three years that space is not offered to non-SLAIS funded scholars.

Information Technology Needs -- Short Term Needs
MS requests that faculty submit a list of wishes and technology needs for research use. It was suggested that provision of wireless is revisited and estimated. It was requested that the lights in the classroom and instructional lab be adjusted to allow for the front lights to be turned off while the rear lights remain in use.
ER asked of interest to digitize a faculty introduction for distance courses, incorporating a talking heads streaming video. Let ER know if interested.

Longer Term Planning and Fundraising
A capital fundraising campaign has been suggested from the Dean and Provost, working with ER and Development Office. A big picture approach has been suggested to tie in with SLAIS’ move to new quarters. We will need to review what type of technology infrastructure and courses we would like to present. ER may refer to a committee for review.

Course Materials
Debra Lem will handle mounting of course syllabi for January 2004 and beyond. Lead time will be required. Please submit information to Debra early.

Faculty Retreat and Action Plan
ER will distribute action items to various committees.